• Accessibility: is the meeting location easy to reach?
• Environment: comfort, atmosphere, ease of concentration

Nature of the event 

• Is the event one-off or a series of events?
• Calm of nature, experiences or an urban meeting?
• Homely and cosy or classy and stylish?

When planning your schedule

• Will your guests arrive from near or far?
• Will they arrive by public transport, with their own cars or is their transportation specially arranged?

Facilities

• What kind of facilities will you need: main meeting room, spaces for group work, auxiliary spaces, lunch, exhibition, dinner, accommodation?
• Can you move from one space to another conveniently and quickly?
• Soundproofing, acoustics, furniture, air conditioning, technology

Furniture

• Short informative sharing event or information bulletin: rows of chairs
• All-day seminar or longer: classroom set up (tables and chairs)
• Training or workshop: group work tables (4–6 people per table)
• Meeting: conference table (max 20 people per table)
• Training event or meeting: U-shaped table
• Evening event or get-together: cocktail set-up (buffet and bar tables)
• Festive dinner party: banquet setting (8–12 people per table)

Technology

• Take note of the size of the space: is the PA loud enough, is the projector bright enough, will you need cameras and screens?
• Visual aspects: lighting technology, visual planning and projectors, quality of technical execution
• Required IT solutions: open/closed network, webcasting and recorded files
• Are you looking for interaction: voting facilities, video recordings?
• Will you require professional help with planning or technical support during the event?

Catering

• Nature of the event: working meeting or a party?
• Participants: gender, nationality, status
• What is the aim of the catering: to satisfy hunger, make an impression, or encourage guests to stay longer?
• Timing and schedule: how hungry are the participants, and how much time do you need to reserve for eating?
• What message do you want to convey: health-consciousness, luxury?

Trends

• Decoration and presentation: neutral, seasonal, following a theme or a corporate image?

Security

• Security of the site: fire safety, suspended items and installations, security officers, access control
• Personal safety: first aid, personal security arrangements (for speakers or participants)
• Information Security: spaces, materials, own staff and meeting location staff

Quality and responsibility

• Quality of the meeting arrangements: quality standard certificates, standards for the operations
• Responsibility of the meeting location: recycling, heating, air conditioning, lighting